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I am trying to resize some textbox and shapes with texts in them in PowerPoint. and I cannot resize it proportionally. See the animated gif below for a demo.

Scenario: Let's say you are are working on a presentation slide which contains number of shapes/text/smartArts. And you would like to resize them to make it bigger or smaller. Currently, the only reasonable way I found is to copy them all first and paste it as an image. I can manually resize them one by one and also decrease/increase the font sizes. But there must be a better way to do this?

I did look up on MS support website and other places, but most of them are about resizing single/similar objects.

Here is the gif.

Thank you all.

enter image description here

NotepadPlusPlus PRO
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2 Answers2

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Select them all, right-click a blank space in one of them then Group. You should then be able to resize them without them getting messed up. You will still need to increase or decrease the font size but that should be pretty easy to do when they are all selected by pressing CTRL+] (increase) or CTRL+[ (decrease). You can then ungroup them later if need be.

Aenfa
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    it does not work. I grouped them and then when I resized to much smaller size, the texts went out of all the boxes. I am aware of doing this manually, I am seeking an answer to do it automatically. Thank you. – NotepadPlusPlus PRO Mar 15 '21 at 17:54
  • There's no way of automatically adjusting the font size when resizing shapes as far as I know but you can decrease font sizes by pressing `CTRL`+`[`, or increae by pressing `CTRL`+`]` – Aenfa Mar 15 '21 at 18:11
  • Great solution. However, note that not all objects can be grouped (notably, not placeholders, tables or worksheets): https://www.hungerford.tech/blog/powerpoints-grouping-feature-doesnt-always-work.php – Tripartio Oct 28 '21 at 17:00
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If only minimal editing afterward is needed, you can copy the shapes, choose Paste Special | as Enhanced Metafile.

When you resize the pasted metafile, the text will change size along with the shapes.

You might want to move the original group of shapes off the slide in case you need major edits later, or copy/paste it to another (hidden) slide.

Steve Rindsberg
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  • Great idea. EMF file keeps the original resolution as I resize them. However, when I right click, the paste options are limited to `Use destination theme` and `Picture`. I understand that I can go to the ribbon to select `Paste Special` and pick `Enhanced Meta File`, but is there to add it to Right click `Paste Options`? – NotepadPlusPlus PRO Mar 30 '21 at 20:47
  • There might be with some VBA+ribbon code, but offhand, I don't know how. – Steve Rindsberg Mar 31 '21 at 14:18