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I am trying to achieve the following task :

It sometimes happen that I work a bit too late on the evening. I think it is a good practice not to send emails at anytime during the evening/night if there is no emergency. So I sometimes use the do not deliver before XXX option as described here

But it can happen that I have to send several emails at a time, which makes the standard procedure a bit tedious.

I was therefore wondering if there is a way to automate that, ideally throuth a shortcut. I have browsed throught the quick steps options, but it does not appear to be one of the possibilities.

So is there a way to do that ?

Anthony Martin
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2 Answers2

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I have not seen any shortcut to automate that in the years I have used Outlook (my own plus Exchange).

What you could do (I have done) is turn off Automatic Send / Receive. Even Scheduled Send / Receive will not work for this because of the irregular Send / Receive Interval (that is not each 1/2 hour or hour etc).

So turn off Auto Send / Receive, compose and send your emails. They will all sit in the Outbox.

Each morning to a Send / Receive to collect your emails and the late evening emails in Outbox will go out.

This appears to satisfy your need in the absence the shortcut you are looking for. This method will work for any recent version of Outlook and most likely for future versions as it is based on standard Outlook methodology.

John
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  • Thank you, this appears like a step in the right direction and a side step I had not considered, I will give it some thought. I see two possible shortfalls : 1. I would say a fourth of the emails I write late are supposed to be sent right away. I will see if there is a way to shortcut/quickstep this, might be easier, but I understand they will also be sent later 2. I would ideally like for these mails to be sent before I arrive, or at least sometimes before I arrive, as some co workers tend to arrive before I do Last, I have not understood the phrase "Even scheduled/.. interval" – Anthony Martin Apr 08 '21 at 06:18
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Agree with John. Even to myself, I usually work offline on the evening, so that the messages would be in outbox, and it could be sent when I close it on morning, if you also don't need to receive many messages on the evening, you could try it : send/receive >work offline enter image description here

Jade
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  • Just checking if you have any update about this issue, if you don't have other questions about it, it's recommended to mark the helpful post. – Jade Apr 16 '21 at 08:43